Exhibitor Resources

If you’re a Worldwide Energy Conference exhibitor, use these tools to get ready for the show—from deadline checklists and hotel reservations, to marketing resources and service forms. We’re here to help, so if you can’t find the answer below, please contact us.

Important: Schedule Change

You’ll now have even more time to network and connect with DoD leaders the morning of Tuesday, May 21! Informal networking will begin at 8:30 am with morning coffee service in the Opening Session Ballroom (Wilson A), followed by a unique Opening Session format that will focus on networking with the various Business Units in DLA Energy at 9:00 am—you won’t want to miss this session! The Exhibit Hall will then open at 10:30 am on Tuesday.

Schedule of Events

Important Deadlines

✓ Exhibitor directory listing deadline: Thursday, April 11

✓ Discount price deadline for custom Shepard rentals: Friday, April 19

✓ Exhibitor appointed contractor notification deadline: Monday, April 22

✓ First day for warehouse deliveries without a surcharge: Monday, April 22

✓ Last day to reserve rooms in the DLA housing block: Friday, April 26

✓ Discount price deadline for standard Shepard orders: Monday, April 29

✓ Last day for warehouse deliveries without a surcharge: Monday, May 13

✓ Last day for warehouse deliveries: Friday, May 17*

✓ First day freight can arrive at show facility: Monday, May 20 at 8:00 am

* Date indicated is last day freight can arrive at the advanced warehouse with a guarantee of delivery to your booth for exhibitor move-in


Exhibitor Dashboard

The Exhibitor Dashboard provides everything you need to get ready for the show including the Exhibitor Service Manual, your online company profile, registration and housing, and more. Log on today so you don’t miss any important deadlines.

EXHIBITOR DIRECTORY DEADLINE: Thursday, April 11
Log in today to review, update, and approve your directory listing for the printed show guide. to review your current listing and approve. 

Exhibitor Dashboard Login

Note: Your Exhibitor ID was emailed to the person listed on your exhibit contract. 


Exhibitor Services Manual

The Exhibitor Services Manual contains information on renting exhibit booths, furnishings, ordering utilities, and much more. Download the Manual below and be sure to pay attention to upcoming deadlines on orders!

Download the Exhibitor Services Manual

Questions? Please contact Shepard at baltimore@shepardes.com or +1 410-737-9270.


Exhibitor Registration

Exhibitor registration is now open! Save time onsite by registering your booth personnel in advance. Each exhibitor receives two (2) conference badges per 100 sq. ft. of space. You may also purchase additional badges for $675.

Register Your Booth Staff

Hotel Reservations/Room Blocks

The 2019 Worldwide Energy Conference room block at the Gaylord National Hotel & Convention Center is open. Be sure to reserve your room(s) through our housing block to secure the best possible rates.

Gaylord Reservations

Need assistance? Please contact the Gaylord Reservations Office at 877.382.7299.

Additional rooms have been secured at The Westin Washington National Harbor and the Harborside Hotel National Harbor between Sunday, May 19 and Wednesday, May 22. Please book soon as rooms are limited. Note: You must book through the links below to receive the discounted rate.

Westin Reservations      Harborside Reservations

You may also check hotels.com, expedia.com, or travelocity.com to find other hotels in the area with availability.


Official Vendors

Below is a list of the Official Vendors for DLA Energy Worldwide Energy Conference 2019. If you do not see a vendor listed here and they claim to be an “official” vendor, please contact us immediately.

General Contractor
Shepard Exposition Services | +1 410-737-9270

Electrical Services
Gaylord National | +1 301-965-3710

Audio Visual
PSAV | P: +1 301-965-2047

Catering
Gaylord National | +1 301-965-3710

Floral
Urban Jungle | +1 703-241-8545


Official Show Hours

Move-In

  • Monday, May 20 | 9:00 am – 3:00 pm

Exhibit Hall Hours/Events

  • Monday, May 20 | 4:30 pm – 6:30 pm | Grand Opening/Reception
  • Tuesday, May 21 | 10:30 am – 6:00 pm | Exhibit Hall Open
  • Wednesday, May 22 | 8:00 am – 3:00 pm | Exhibit Hall Open

Move-Out

  • Wednesday, May 22 | 3:00 pm – 5:00 pm

Free Marketing Resources

We know you work hard getting ready for this show and we want to do everything we can to ensure you have a successful week! Download these FREE graphics including customizable web banners, and e-badges to promote your presence and drive traffic to your booth. To save a file, right-click on the link or image and select ‘download linked file’.

WEB BANNER ADS: VERSION 1

WEB BANNER ADS: VERSION 2

EMAIL SIGNATURE

E-BADGES